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Assistant Controller-Long Beach
Los Angeles, CA
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Job Description
Assistant Controller
Location: Long Beach - Coast Long Beach Hotel
# of openings: 1
Description
Qualifications/Skills:
Requirements are representative of minimum levels of knowledge, skills and /or abilities. To perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty proficiently with or without reasonable accommodation.
Essential duties and responsibilities include but not limited to the following:
Supervises and ensures accuracy of the night audit and income audit reporting processes.
Maintains and updates the Earnings Journal ensuring that all revenues and expenses are properly classified.
Maintains the Deposit and Cash Control worksheets ensuring that all deposits (cash, credit cards & city ledger) are processed and reconciled and all other bank debits and credits are recorded.
Participates in the monthly closing process.
Prepares monthly bank account reconciliations, ensuring that discrepancies are resolved in a timely manner.
Researches and resolves all credit card “charge-backs” and returned checks.
Implements and enforces cash handling procedures, ensuring monthly cash counts of cashiers banks and general cashier’s main safe.
Prepares summary cash count report on a monthly basis for Controller’s review.
Issues clear and concise written and oral instructions, while ensuring compliance.
Prepare payroll checks through EBS payroll system as well as prepare P/R analysis.
Prepare and pay all city and county occupancy and sales taxes.
Assigns duties to subordinates, and reviews work for accuracy, neatness and conformance to policies and procedures.
Assists all positions within the accounting office as needed, including covering for vacations, illness and temporary vacancies.
Ability to effectively resolve guest inquires and complaints, while maintaining superior guest service standards.
Reviews guest ledger on a daily basis and accounts receivable aging on a regular basis, ideally once a week, and resolves any discrepancies that may exist.
Maintains and processes billings for payment. Posts checks.
Monitors petty cash compliance by managers.
Monitors the issuance and compliance of purchase orders.
Supervise the Accounts Payable process ensuring invoices are paid on a timely basis and the vendor disputes are resolved.
Maintains daily interaction with Sales, Catering, Front Office, and Reservations to insure smooth flow of information.
Participates and reviews monthly inventory of food and beverage
Assists Controller in improving any deficiencies determined during regular audits.
Assumes Controller’s responsibility during her absence.
Maintains confidentiality of personnel and financial records, while ensuring security of the accounting office.
Attends credit and other meetings as needed and instructed by Controller.
Performs special projects as needed and instructed by Controller.
SUPERVISION RESPONSIBILITIES
Assists Controller in the supervision of employees in the accounting department. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; performance appraisals for subordinates; rewarding and disciplining employees; addressing complaints and resolving problems with the assistance of the Controller.
QUALIFICATIONS
The requirements listed below are representative of the knowledge, skill, and/or ability required to analyze the information prepared by the other employees within the accounting department and the night auditors. Individual must have working knowledge of general ledger, night audit, income audit, accounts receivable, accounts payable, payroll, and general cashiering. In addition, this individual must have a good understanding of the reporting requirements to governmental agencies for taxation, employee tips, licenses, and reporting in general. He or she must have a basic and functional understanding of accounting principles. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
EDUCATION and/or EXPERIENCE
Associate’s degree (A.A.) or equivalent from a technical school is required. A Bachelor’s degree is highly desirable.
EXPERIENCE
Individual must have at least two (2) years of related experience in hotel accounting.
LANGUAGE SKILLS
Ability to speak, read and write English fluently. Individual must have the ability to write routine reports and correspondence in a clear and concise manner; ability to speak clearly and effectively before a group of customers or employees, and the ability to understand instructions in spoken and written English.
MATHEMATICAL SKILLS
Must have the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals; ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
COMPUTER SKILLS
Must have a high degree of computer literacy and extensive work experience with spreadsheets (Excel). Must have an understanding of property management systems (PMS) for hotels. Must have experience with accounting software. Experience in AccPac highly desirable.
CERTIFICATES, LICENCES, REGISTRATIONS:
Employee should be bondable.
OTHER
Employee must be able to work flexible schedules, including weekends, if necessary.
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Experience Required
2 plus years experience
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Last Update
March 13, 2008
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